Getting started

  

To build a better WA together we need to understand what your initiative is, why it is important and how it will impact the community. This can be achieved by following some steps to understand what we support and what you need to provide to develop and submit your application. We then assess your request and make a recommendation. If your application is approved we’ll let you know how to take the grant forward and share the good news about our support and what you achieve.

Please call us before submitting an application. We're here to listen, discuss and help shape your application.

Grants process infographic v2

What documents do I need to provide about my organisation?

We need documents from you to support our assessment of your organisation. What we need depends on your type of organisation. The information on developing your application details what else we need to support your application.

Local government authorities:

  • Annual Report;
  • A copy of your most recent annual financial statements; and
  • A copy of your organisation’s most recent main operating account bank statement.

All other organisations (except unincorporated organisations):

  • Constituent documents or Rules^.
  • Trust Deed, if appropriate;
  • Annual Report or AGM minutes;
  • A copy of your most recent annual financial statements;
  • A copy of your organisation’s most recent main operating account bank statement; and
  • List of current Directors/Board or Management Committee members.

Unincorporated organisations:

  • Constituent documents or Rules if available;
  • Annual Report or AGM minutes, if available and the minutes from your last two Board or Committee meetings;
  • A copy of your most recent annual financial statements if available;
  • A copy of your organisation’s most recent main operating account bank statement;
  • List of current Directors/Board or Management Committee members;
  • Other documentation with evidence of your organisation’s role and function. This could be press clippings and letters of support.

Quotes

  • For individual items over $3,000 - two written quotes are required
  • For items under $3,000 - a written estimate / quote or proof of advertised price
  • Low value, miscellaneous items can be grouped together to $3,000 and do not require additional information.

Further information is available in the Lotterywest Portal when you start your application.

When can I apply?

Applications for a Lotterywest grant can be made throughout the year.

How long will it take to know if my application has been successful?

Generally it takes three months from when an application is submitted with all required information to go through the grant assessment and approval process. The process may take longer for applications that require additional information or further development. There may also be conditions that need to be met before a payment can be made. Be sure to factor in the time needed for assessment, a decision and payment, if you are successful, when planning your project.

How much can I ask for?

The preferred minimum grant request is $3,000. You should ask for the amount that is required to properly complete the project, so be sure you don't under or overestimate what’s needed. 

If you're an unincorporated group or organisation not GST registered, you can apply for a combined total of up to $15,000 in a financial year. 

Our grants should complement other sources of support, including a contribution from your organisation's own resources (cash and in-kind). We may accept an in-kind only contribution if your organisation doesn’t have the capacity to contribute cash.

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How much can be requested?

We accept applications from $3,000 upwards. Please don't under or overestimate your request. Request the amount that will support your initiative, has a strong case to support it, meets relevant assessment considerations and demonstrates value for money.

The limit for unincorporated groups and organisations not GST registered is a combined total of up to $15,000 for each financial year.

Can the request be for elements that relate to government funded services?

Lotterywest seeks to achieve its vision of ‘Building a better WA together’ by working with eligible organisations, including those who may receive government funding. We can consider support for aspects that go beyond the Government funded elements or under individualised funding arrangements to better meet the needs of the community. Given the range and complexity of arrangements, we encourage organisations to discuss their grant application with us before applying.

How long is the process?

It will generally take three months to assess your request and make a recommendation to the Lotterywest Board for consideration. It may take longer if your application is incomplete when you submit it to us, we need further information or the assessment is complex. Please factor in these timeframes to when you need to apply to make sure you know about the outcome of your request in time for planning your event or project. We will let you know as soon as possible if your application is not eligible for Lotterywest support, not ready to progress, or hasn’t provided enough time for us to assess it before you need an outcome.

How many applications can be submitted?

Please call us if you plan to make multiple applications in a year so we can work with you on how best to do this. In some cases, requests can be grouped together in one application. Please contact us about how best to progress if you are planning to submit more than one application within a short timeframe.


How do I show ‘good governance’?

To help us understand an applicant organisation’s governance arrangements we typically ask you to provide us with your organisation’s constituent documents, including governance arrangements, and a list of Directors/Board Members and members/shareholders/owners. Relevant information can also be found in documents such as minutes from Board or Management meetings, policies and codes of conduct. The following links provide information to assist not-for-profit organisations ensure the appropriate governance arrangements:

How are applications assessed?

Your application will be assessed by our team and a recommendation made to the Lotterywest Board. Our Board reviews all grant recommendations. A final recommendation is then presented to the Minister for Lotterywest for approval.

A typical grant process looks like this:

  1. Seek information via website
  2. Talk with us about your proposal
  3. Gather your requirements and necessary documentation
  4. Develop and submit your application
  5. Assessment, including referee checks and any follow up conversation and requests for information from you
  6. Our internal review and recommendation to the Board
  7. Board meeting and review
  8. Recommendation to the Minister for Lotterywest
  9. Application decision and written advice to you
  10. Grant payment
  11. Sharing your good news
  12. Evaluation, reporting and acquittal