Frequently Asked Questions
How much can I ask for?
We accept applications from $1,000 upwards. Please don't under or over estimate your request. Apply for the amount that will serve the need properly.
- There are limits for unincorporated groups and organisations not GST registered. The limit is a combined total of up to $15,000 for each financial year.
How long is the process?
If your application is complete when you submit it to us it will generally take four months to progress to the Lotterywest Board for consideration. If your request is more complex, or there are aspects of your application that are outstanding or need development, it can take longer. The process from application to approval can take less than four months for simple requests where all the supporting information is provided with the application. Please factor in these timeframes for funding your event or project. We will let you know as soon as possible if your application is not eligible for Lotterywest support, not ready to progress or hasn’t provided enough time for us to assess it before you need an outcome.
Are there any grant conditions?
All organisations are required to agree to the Lotterywest General Conditions of Grant.
- General Conditions of Grant
- Lotterywest Building Grant Agreement
- Lotterywest three party Building Grant Agreement (where the property is a leasehold property)
- Lotterywest three party Building Grant Agreement (where the property is a freehold property)
- Lotterywest Project Grant Agreement
Please note: The clauses listed in these documents are provided as a guide. Further conditions may apply to your grant and these would be communicated in your grant approval advice letter if a grant is approved.
Should I engage a consultant?
Whether you are developing a strategic, business or marketing plan, conducting a training review, planning your information and communications technology needs or designing a community facility - engaging a consultant may help in the following circumstances:
- If you need expert advice
- When you don't have enough people to do the work
- If attempts to do something internally haven't worked
- To help move past internal differences of opinion
- When you need a fresh view
- To challenge your organisation’s culture and assumptions
Choose a consultant who is recommended by others and has a proven track record in providing relevant, high quality advice. They should also have the ability to offer fresh ideas and someone who understands your organisation, its work and values so that they may add value by sharing and building skills with your staff.
We can help with the cost of engaging a consultant, for details please refer to our organisational development grants. You may also want to explore options for pro bono (free) or discounted consultancy support.
We’ve developed a to help you look for consultancy support to suit your project. The Lotterywest Directory of Consultants provides details of consultants, together with referees, who’ve provided services to other community organisations and/or local government authorities in a range of areas.
The inclusion of a consultant in the Directory is not an endorsement of their work by Lotterywest. It is up to you to do your own research to decide whether a consultant is suitable for your project. You do not need to use the services of one of these consultants for your project to be supported. We welcome your feedback to help us keep the Directory current and useful.
Other helpful tips:
- Don’t hire a consultant to justify a decision that has already been made
- Make sure everyone in your organisation understands what the consultant is doing and what will be provided
- Provide a clear written brief to the consultant before engaging them outlining what you want done and why
- Make sure you agree what you want the consultant to deliver, together with a defined timeframe
- Check the contract before you sign and engage the consultant
- Be prepared to modify the contract if circumstances change
- Use the contract as a reference point to make sure you receive what you have agreed before making a final payment
Common Use Agreements (CUAs) are whole-of-government standing offers. They are awarded to a single or panel of suppliers to provide goods or services commonly used by government agencies. Western Australian public authorities, other government entities, local government authorities and registered Public Benevolent Institutions can buy from CUA suppliers. Your organisation may be in a position to benefit from CUA arrangements. Find out more at Contracts WA.
The Connecting Up Suppliers Directory connects Not-For-Profit organisations with IT providers. Visit Connecting Up for more information.
How do I effectively manage my assets?
Asset management can help organisations effectively manage items such as equipment, vehicles and buildings, ensuring they are used and maintained correctly. The managing assets resource kit is full of ideas and tips for successfully managing assets, including:
- Basic questions to ask
- Managing asset registers
- Managing vehicles
- Managing buildings and facilities
- Managing insurance
There are many ways to manage assets and we are not the experts. Whilst this resource may help you to get started, please use whatever approach works for your organisation.
If you are applying for a grant towards the purchase or creation of an asset, you may need to show how you will manage this asset. Even if this isn’t needed for a grant request, deciding how you will manage your asset is important. We can also help you with the cost of organisational development activities such as asset management training. For further details please refer to our organisational Development grants.
What other funding or finance sources may be available?
- Other support may come from a range of sources including government, agencies, philanthropists, corporates, local governments, crowd funding, financing arrangements and your own fundraising activities with individuals and the community.
- The Department of Local Government has developed an online grants directory to help communities and local governments in regional and metropolitan Western Australia in locating sources of financial assistance for their projects and initiatives.
- It may be appropriate to seek a loan or leasing arrangement to help meet some of the costs of your project. Banks and other financial institutions will often support not-for-profit organisations with financing solutions for capital items such as buildings, information technology or vehicles. You may want to talk to your own bank first to discuss what financing options might be available to your organisation and then see what other options may exist from other providers.