Frequently Asked Questions
How long is the process?
If your application is complete when you submit it to us it will generally take four months to progress to the Lotterywest Board for consideration. If your request is more complex, or there are aspects of your application that are outstanding or need development, it can take longer. The process from application to approval can take less than four months for simple requests where all the supporting information is provided with the application. Please factor in these timeframes for funding your event or project. We will let you know as soon as possible if your application is not eligible for Lotterywest support, not ready to progress or hasn’t provided enough time for us to assess it before you need an outcome.
How likely am I to be successful?
Lotterywest approves around 1,000 grant applications every year. Our intent is to support your idea if we can.
How many times can I apply?
There are no set limits on how often you can apply. We consider the need for the request and the benefit it will support. Please call us if you plan to make multiple applications in a year so we can work with you on how best to do this.
How are applications assessed?
Your application will be assessed by a member of our team who then makes a recommendation to the Lotterywest Board. Our Board reviews all grant recommendations. A final recommendation is then presented to the Minister for Lotterywest for approval.
A typical grant process looks like this:
- Seek information via website
- Talk with us about your proposal
- Gather your requirements and necessary documentation
- Develop and submit your application
- Assessment, including referee checks and any follow up conversation with you
- Our internal review and recommendation to the Board
- Board meeting and review
- Recommendation to the Minister for Lotterywest
- Application decision and advice
- Grant payment and acquittal
- Sharing your good news
Can I submit a joint application with another organisation?
Of course! However, one of the organisations will need to be responsible for each application and be the applicant.
How will I know if my application has been approved?
We give written advice on the outcome of all applications. If your grant is approved, we will advise you of payment arrangements and our requirements for acquitting the funds.
How are payments made?
Once a grant is approved, we will send you a letter telling you what has been approved and what is required for payment to be made.
Grants are paid through an electronic funds transfer. Please make sure that the bank account details you provide in your application are those of your organisation’s main operating account.
How do I acquit my grant?
All organisations who receive our support are accountable for the expenditure of a grant within a given timeframe. Our grant acquittal processes are very simple and are explained once your grant is approved. It’s important to read your grant approval letter.
Generally grant acquittal will require you to:
- Comply with the grant agreement
- Meet any grant conditions
- Show expenditure of the grant by providing copies of invoices or receipts
or by submitting a completed Payment Request Form
Can I get feedback if my proposal is not successful?
Yes, you will receive feedback along the way from the member of our team who is assessing your application. Our team focuses on building relationships and we are always happy to talk about your needs and ideas.
Can I request that a grant recommendation be reviewed?
Yes, the request should be made in writing to the Lotterywest CEO and signed by your organisation's Chairperson or authorised delegate within 60 working days of receiving formal advice of the decision. Please include the reason for the request and what you seek as resolution. We will advise you of the outcome as soon as possible. A request will not impact on the consideration of any future applications.
How do I effectively manage my assets?
Asset management can help organisations effectively manage items such as equipment, vehicles and buildings, ensuring they are used and maintained correctly. The managing assets resource kit is full of ideas and tips for successfully managing assets, including:
- Basic questions to ask
- Managing asset registers
- Managing vehicles
- Managing buildings and facilities
- Managing insurance
There are many ways to manage assets and we are not the experts. Whilst this resource may help you to get started, please use whatever approach works for your organisation.
If you are applying for a grant towards the purchase or creation of an asset, you may need to show how you will manage this asset. Even if this isn’t needed for a grant request, deciding how you will manage your asset is important. We can also help you with the cost of organisational development activities such as asset management training. For further details please refer to our organisational Development grants.
How do I plan well to meet my objectives?
Planning can help organisations mitigate risk and take advantage of arising opportunities. Whether developing a computer system, event, or project, planning will help to identify issues so you can mitigate risk and take advantage of opportunities that arise. The Planning Resource Kit contains tips to help with strategic, business and project planning. It also offers suggestions about planning approaches, such as what is involved in undertaking a needs analysis or a feasibility study. There are ideas for your consideration on each of the following topics:
- Needs analysis
- Feasibility studies
- Strategic plans
- Business plans
- Project plans
- Planning summary
Ultimately good planning provides an integrated and unified way to deliver your business objectives. It’s important to document strategies you’re planning to use to help achieve your outcomes. You’ll also need to identify an ongoing method to evaluate and monitor your progress. To keep your eye on the ‘big picture’, an effective way of reporting is essential. Reporting will allow you to review your progress and ensure a considered approach to decision making.
Many organisations will already have sound planning processes in place and won’t need this resource. It is offered as a tool to help those getting started. There are many models and approaches to planning and we don’t assume to know what is best for your organisation. Please use whatever approach works for your organisation.
When considering a request for a grant e.g. towards a complex project, we need to be confident that it has been planned appropriately. While you may not be required to submit your organisational or strategic plan to receive a grant, the planning processes of defining and responding to problems, consultation and analysis are intrinsically valuable to your organisation.
What other funding or finance sources may be available?
- Other support may come from a range of sources including government, agencies, philanthropists, corporates, local governments, crowd funding, financing arrangements and your own fundraising activities with individuals and the community.
- The Department of Local Government has developed an online grants directory to help communities and local governments in regional and metropolitan Western Australia in locating sources of financial assistance for their projects and initiatives.
- It may be appropriate to seek a loan or leasing arrangement to help meet some of the costs of your project. Banks and other financial institutions will often support not-for-profit organisations with financing solutions for capital items such as buildings, information technology or vehicles. You may want to talk to your own bank first to discuss what financing options might be available to your organisation and then see what other options may exist from other providers.