Developing your application

We have application forms for each of the grant types we offer. Call us to discuss your idea for a grant before developing your application so that we can make sure you’re on the right path from the very start!

Our list of grant types was created based on the more common requests we receive. If you don’t think your proposal fits in a grant type we encourage you to share your idea with us and explore our scope to support it. We aim to get the focus right and to help you to find new or innovative ways to achieve your goals.

When can I apply?

You can apply for most grant types at any time. Some youth groups like Guides, Police and Citizen Youth Clubs, Local Drug Action Groups, Australian Army and Air Force Cadets and Scouts receive annual support towards the cost of minor capital works or equipment. Give us a call if you’re one of these groups and want to know about applying.
 

What will I need to provide?

The nature of your request and your organisation determines what we need from you.

The following information is needed for different organisational types:

Local Government Associations:

  • Annual Report or AGM minutes, if available
  • A copy of your most recent financial statements
  • A copy of your organisation’s most recent main operating account bank statement

All other organisations (except unincorporated organisations – see below):

  • Constituent documents or Rules
  • Trust Deed, if appropriate
  • Annual Report or AGM minutes, if available
  • A copy of your most recent financial statements
  • A copy of your organisation’s most recent main operating account bank statement
  • List of current Directors/Board or Management Committee members

Unincorporated organisations:

  • Constituent documents or Rules if you have them
  • A copy of your most recent financial statements if you have them
  • A copy of your organisation’s most recent main operating account bank statement
  • Annual Report or AGM minutes, if available and the minutes from your last two Board or Committee meetings
  • Details for your current Board or Committee members
  • Other documentation with evidence of your organisation’s role and function (this could be press clippings and letters of support)

Details about general and specific requirements for each grant type are included on the relevant website pages.

How many times can I apply?

There are no limits on how often you can apply though we do encourage you to plan your application/s and combine your request to one application if that works for you.
 

How long is the process going to take?

If your application is complete when you submit it to us, it will generally take three months to progress to the Lotterywest Board for consideration. If your request is more complex, or there are aspects of your application that are outstanding or need development, it can take longer. Please factor in these timeframes for funding your event or project. We will let you know as soon as possible if your application is not eligible for Lotterywest support, not ready to progress or hasn’t provided enough time for us to assess it before you need an outcome.



What is the approval process?

Your application will be assessed by a member of our team who will make a recommendation to the Lotterywest Board to review. A final recommendation is then presented to the Minister for Lotterywest for approval.
 

How are applications assessed?

Each application is assessed individually. Assessment considerations include:

  • The eligibility of the organisation and the request in accordance with the Lotteries Commission Act
  • The community benefit that will be achieved with the support of a grant 
  • Request considerations such as the demonstrated need, the rationale for the proposed approach, sound planning, realistic quotes and value for money, contributions from the applicant and other sources are included, whether the request relates to a tendered or contracted service
  • The applicant’s mandate, governance and capacity to effectively manage the requested grant
  • The financial viability of the organisation
  • The applicant’s track record and acquittal history with Lotterywest
  • Risk considerations and what may be required to help manage them. This may involve special payment or grant management conditions being applied
  • Independent referee support for the organisation and grant request
     

Can Lotterywest help me prepare my grant application?

While we can’t prepare the application for you, we can talk with you about your idea and help you with information to develop your application. Give us a call to get started!

Application approval

Application approval

Sharing the news

Sharing the news

Getting started

Getting started

Frequently Asked Questions

How much can I ask for?

We accept applications from $1,000 upwards. Please don't under or over estimate your request. Apply for the amount that will serve the need properly.

  • There are limits for unincorporated groups and organisations not GST registered. The limit is a combined total of up to $15,000 for each financial year.
How long is the process?

If your application is complete when you submit it to us, it will generally take three months to progress to the Lotterywest Board for consideration. If your request is more complex, or there are aspects of your application that are outstanding or need development, it can take longer. Please factor in these timeframes for funding your event or project. We will let you know as soon as possible if your application is not eligible for Lotterywest support, not ready to progress or hasn’t provided enough time for us to assess it before you need an outcome.

How many times can I apply?

There are no set limits on how often you can apply. We consider the need for the request and the benefit it will support. Please call us if you plan to make multiple applications in a year so we can work with you on how best to do this.

How do I show ‘good governance’?

To help us understand an applicant organisation’s governance arrangements we typically ask you to provide us with your organisation’s constituent documents, including governance arrangements, and a list of Directors/Board Members and members/shareholders/owners. Relevant information can also be found in documents such as minutes from Board or Management meetings, policies and codes of conduct. The following links provide information to assist not-for-profit organisations ensure the appropriate governance arrangements:

How much information should I provide?

There's no limit to the amount of information you can provide, although we encourage you to only provide the necessary level of detail.

How much of my request will Lotterywest support?

We do not have set amounts, however we would not expect to be the only source of funding. We expect to be a complementary funder. We anticipate that most organisations will make a contribution from their own resources, whether financial or in kind. We can offer ideas to help you to combine our grant with other sources of support.

What if the request is for items that relate to services that are purchased by government?

Lotterywest can consider requests to funded organisations that are outside the scope of government purchase arrangements. This can include value add components to the purchased service, items that support aspects of the organisation’s work that are not part of government purchase arrangements and items that support the organisation’s corporate services and development.

More information is provided on our grants approach to purchased services guide.

How are applications assessed?

Your application will be assessed by a member of our team who then makes a recommendation to the Lotterywest Board. Our Board reviews all grant recommendations. A final recommendation is then presented to the Minister for Lotterywest for approval.

A typical grant process looks like this:

  1. Seek information via website
  2. Talk with us about your proposal
  3. Gather your requirements and necessary documentation
  4. Develop and submit your application
  5. Assessment, including referee checks and any follow up conversation with you
  6. Our internal review and recommendation to the Board
  7. Board meeting and review
  8. Recommendation to the Minister for Lotterywest
  9. Application decision and advice
  10. Grant payment and acquittal
  11. Sharing your good news
Can I submit a joint application with another organisation?

Of course! However, one of the organisations will need to be responsible for each application and be the applicant.

Can I apply for another grant, if I haven't acquitted the last grant yet?

Short answer: yes! We will need to consider what stage your previous grant is at, and why it hasn't been acquitted. Any decision on a new grant request will take this information into consideration.

Are there any grant conditions?

All organisations are required to agree to the Lotterywest Conditions of Grant.

If you are applying for a community spaces or community and workplace buildings grant, special conditions may apply.

Please note: The clauses listed in these documents are provided as a guide. Further conditions may apply to your grant and these would be communicated in your grant approval advice letter if a grant is approved.

What about my GST status?

No matter what your GST status please don’t include the GST in your request.

If your organisation is not registered for GST and would find it difficult to pay the tax, please call us to discuss.

What do we mean by a delegated signing authority?

Lotterywest grant conditions and agreements must be signed by the person legally able to enter into contracts on behalf of your organisation. We refer to this person as the legal signatory.

  • For incorporated organisations, the legal signatory is normally the Chairperson or President
  • For Local Government Authorities, the legal signatory is generally the Chief Executive Officer
  • For Aboriginal Corporations, the legal signatory is usually two Directors
  • For not-for-profit Companies and Trusts, the legal signatory is generally 2 Directors / or a Director and Secretary

Your organisation’s constitution or equivalent document usually sets out who the legal signatory is. Please check those documents if you are not sure.

If your organisation’s legal signatory chooses to give this responsibility to someone else within your organisation we refer to the person nominated for responsibility as the ‘Delegated Authority’. If this is the case for your organisation, you need to complete our Delegated Signing Authority Form.


Please note: you only need to complete this form once and it will remain on our records for future grant applications. You will only need to complete this form again if your ‘Delegated Authority’ changes.

Can Lotterywest help me prepare my grant application?

We can’t prepare an application for you, however a member of our team will be happy to talk about your proposal and provide information to help you develop the application. It is important that you call us to discuss your idea or project and any questions about applying before you apply.

Which grant type do I apply for?

Our range of grant types (below) gives you an idea of what Lotterywest can support and what they cover. If your idea doesn't fit one of these categories or your request covers more than one grant type, please contact us.

What happens if my project or organisation details change?

Please advise us if the details for your grant project or any of the people involved have changed. We can work with you in responding to any differing or changed circumstances.

You can update your organisation's details such as bank account, GST status or contact information in the portal at any time.

To update your organisation's contact details, go to the ‘Edit Account' section.

How do I apply online?

You can apply for your grant online through our portal:

  1. Log in or register 
  2. Provide all required information or contact us at any stage to discuss your application and requirements
  3. Complete and submit your application. You can attach documents (from your computer).
  4. You will receive an email with a PDF version of your application; you can then track your application online.
Can I apply for more than one grant at a time?

In some cases, requests for different grant types can be grouped together in one application. Please contact us about how best to progress if you are planning to submit more than one application within a short timeframe. 

Can I save a draft application and return later?

Yes, can select 'save draft' at any point and leave your application. When you return to your landing page in the portal you will see your application in your incomplete tab, you can then select 'continue application'.

How can I keep track of my application?

When you submit your application you will receive an email containing your application number and a PDF copy. You will be able to track the progress of this application on your landing page in the portal. 

Should I save a copy of the application that I have submitted?

Yes, when you submit your application you will receive an email containing your application number and a PDF copy.

Can more than one person work on an application?

Yes, multiple users can log into the portal and do some work in the same application. We suggest that only one person work on the application at any one time.

How do I use the form with different operating systems and web browsers?

The portal can be used on the following desktop browsers:

  • Chrome (preferred)
  • Edge
  • Internet Explorer
  • Safari 

We encourage you to use these browsers when using the portal. If you notice any issues with the portal on your specific browser, please notify us.

Should I engage a consultant?

Whether you are developing a strategic, business or marketing plan, conducting a training review, planning your information and communications technology needs or designing a community facility - engaging a consultant may help in the following circumstances:

  • If you need expert advice
  • When you don't have enough people to do the work
  • If attempts to do something internally haven't worked
  • To help move past internal differences of opinion
  • When you need a fresh view
  • To challenge your organisation’s culture and assumptions

Choose a consultant who is recommended by others and has a proven track record in providing relevant, high quality advice. They should also have the ability to offer fresh ideas and someone who understands your organisation, its work and values so that they may add value by sharing and building skills with your staff.

We can help with the cost of engaging a consultant, for details please refer to our organisational development grants. You may also want to explore options for pro bono (free) or discounted consultancy support.

We’ve developed a Directory of Consultants to help you look for consultancy support to suit your project. The Lotterywest Directory of Consultants provides details of consultants, together with referees, who’ve provided services to other community organisations and/or local government authorities in a range of areas.

The inclusion of a consultant in the Directory is not an endorsement of their work by Lotterywest. It is up to you to do your own research to decide whether a consultant is suitable for your project. You do not need to use the services of one of these consultants for your project to be supported. We welcome your feedback to help us keep the Directory current and useful.

Other helpful tips:

  • Don’t hire a consultant to justify a decision that has already been made
  • Make sure everyone in your organisation understands what the consultant is doing and what will be provided
  • Provide a clear written brief to the consultant before engaging them outlining what you want done and why
  • Make sure you agree what you want the consultant to deliver, together with a defined timeframe
  • Check the contract before you sign and engage the consultant
  • Be prepared to modify the contract if circumstances change
  • Use the contract as a reference point to make sure you receive what you have agreed before making a final payment

Common Use Agreements (CUAs) are whole-of-government standing offers. They are awarded to a single or panel of suppliers to provide goods or services commonly used by government agencies. Western Australian public authorities, other government entities, local government authorities and registered Public Benevolent Institutions can buy from CUA suppliers. Your organisation may be in a position to benefit from CUA arrangements. Find out more at Contracts WA.

The Connecting Up Suppliers Directory connects Not-For-Profit organisations with IT providers. Visit Connecting Up for more information.

How do I get the right support to turn my idea into reality?

Financial and in-kind support can help organisations transform their idea into reality. Getting the right support for your project can mean bringing in more financial resources, new expertise, contacts and in-kind support. The information below has some questions for you to consider and tips for gaining external support.

Generally we would not expect to be the only source of funding for your request, even though we may be the major contributor. We also anticipate that most organisations will make a contribution from their own resources, whether financial or in kind. We are able to work with you to offer ideas for other resources and relationships that you may be able to source to make your project more viable.

Before looking for external support, it’s important to think through and be clear about why you need support and what for. Starting from this point will help you to decide who to approach, how to engage them in a relevant way, and rouse enthusiasm for your proposal. It can help to think about questions such as:

  • What is it that we are trying to do?
  • Why do we think this idea will make a difference to our community?
  • Are we sure that in all likelihood the project will work, and difference it will make, are worth the time, effort and money it will require?
  • Would other ideas be effective?
  • What makes us the best organisation to receive support for this?
  • Are there other organisations we could work with on this?
  • Do we have the skills and resources to do this properly?
  • Is this project viable or sustainable?
  • What might go wrong and prevent this project being completed or being effective?
  • How can we reduce and manage risks?
  • What are the most appropriate sources of funding?

Other helpful tips:

  • Identify and prioritise your goals and what is needed first. Question whether it reflects your strategic and business plans
  • Keep all the information needed for completing application forms, including official details and documents, media articles, planning documents, statistics, annual reports and other in-house publications, letters of support, auditor’s reports, insurance information and copies of previous applications 
  • Remember that seeking, obtaining and then managing a grant can be a lot of work and comes with responsibility. Before you look for support for any idea or project, think through its feasibility and likely effectiveness to make sure it is worth it
  • Call us and discuss whether your proposal is something that will be considered by the organisation you’re targeting for support
Which online directories may assist me in developing my grant idea?
What other funding or finance sources may be available?
  • Other support may come from a range of sources including government, agencies, philanthropists, corporates, local governments, crowd funding, financing arrangements and your own fundraising activities with individuals and the community.
  • The Department of Local Government has developed an online grants directory to help communities and local governments in regional and metropolitan Western Australia in locating sources of financial assistance for their projects and initiatives.
  • It may be appropriate to seek a loan or leasing arrangement to help meet some of the costs of your project. Banks and other financial institutions will often support not-for-profit organisations with financing solutions for capital items such as buildings, information technology or vehicles. You may want to talk to your own bank first to discuss what financing options might be available to your organisation and then see what other options may exist from other providers.
What is a technology needs assessment?

A Technology Needs Assessment (TNA) provides your organisation with the information needed to make decisions about investment in technology. A TNA should establish a clear link between your organisation’s strategic plan, proposed technology and the business outcomes required. The TNA should outline what your organisation does, what else needs to be done, and how newer technology will help your organisation achieve its goals. A staff member may undertake the TNA for your organisation or you may engage an external “expert” to provide information about the possibilities technology can offer based on the needs you identify.  

How to Create a Technology Needs Assessment and Planning Your Technology Initiatives are helpful online resources to guide you through the development of a TNA.  We encourage you to use these, along with other information you may source, to guide you through the development of a TNA.