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Buildings and facilities

Asset Mangement

Building and facilities are major assets and need to be managed well. When applying for a Work place or Community space grant, we need to be confident of sound building and facility management.

We may need to see your needs analysis and/or feasibility study as well as a project, business and asset management plan. Information on planning is provided in our Planning Resource Kit.

Advantages of building and facility management

  • Protects and maximises the value of your building/facility
  • Makes the most of what your organisation and community gets from using them
  • Ensures responsibility, including appropriate maintenance as well as safety, insurance and other forms of risk management

Questions worth asking

  • How will this facility be maintained?
  • How will you ensure that it is best used to contribute to your organisation’s purpose and mission?
  • How will you ensure that the facility is safe and accessible for as many people as possible?
  • How will the facility’s value be protected?
  • How will you measure how well it is performing and how will you respond to the results?
  • Who is responsible for what tasks, and who is your organisation accountable to?

Things worth considering

  • Accessibility, including parking and transport as well as disability access
  • Security and safety, including occupational health and safety
  • Insurance
  • Condition of building
  • Depreciation of the building, fittings and contents
  • Operating costs
  • Environmental sustainability, including energy and water efficiency
  • Record-keeping
  • Establishing a management committee
  • Potential for sharing the facility (creating a community use policy)
  • Leasing arrangements
  • Communicating with neighbours, local government and other stakeholders
  • Impact to cultural and natural heritage

If you are thinking about applying for a grant towards a building or facility please talk to us as soon as possible. We need to be involved from the outset. A member of our Grants team will be happy to explore your idea with you.

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