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Asset registers

Asset Mangement

Establishing and keeping a good asset register can help the way you operate.

An asset register will:

  • Keep track of all assets and their worth, including depreciation to help accounting and auditing processes
  • Help to protect your assets and plan for future asset needs

For some grants, we will need to confirm that you have an asset register during the assessment of your application.

What’s included?

Assets of value to your organisation should be included in your asset register. For example, buildings, art, equipment, artefacts, furniture, information technology and vehicles.

Things to consider

  • Date of purchase
  • Value at purchase
  • Current value, including any notes on depreciation
  • Current replacement value
  • Location of the asset
  • Warranty details and instruction guides
  • Storage arrangements
  • How the asset is protected from theft or other damage
  • Safety and risk management
  • Insurance – what the policy covers and excludes
  • Policies and procedures governing use
  • How the asset is to be maintained, and the estimated costs
  • When and how the asset will be replaced
  • How and when it is to be disposed of, and any costs or other issues involved
  • Disposal, date and details (once it has happened)


  • Normally each asset has its own entry in the register. One easy way is to start a separate page/entry for each asset and record these alphabetically
  • Each asset should normally be recorded separately, however it can be useful to group some assets, such as a keyboard with other computer equipment, or a set of books
  • Link the register to your policies and procedures
  • Only delete disposed of assets in the following financial year
  • Keep both an electronic version (with back-up) and hard copy of your register
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